Code of conduct and Terms and conditions

Code of conduct – A community agreement

The Conference is a warm space that we create and hold together. Each participant deserves to feel safe and welcome, and to be treated respectfully at our event, regardless of ethnicity, gender identity, sexual orientation, appearance or religious belief.

This agreement clarifies expectations of each of us—whether we organize, speak, volunteer, and/or participate—so that every member of our community feels like they belong at The Conference.

Here’s what each of us agrees to do when we meet in Malmö in August:

  • “Yes, and…” We will listen deeply, and build on each other’s stories.

  • Stay curious & respectful. We will collide, debate, stay civil, stay engaged, and come from a place of curiosity and respect.

  • Call in vs. call out. We will focus on reflection rather than reaction, and speak out without tearing down. We call in when conversations get tough to make meaning together, rather than make public call-outs.

  • Willing > winning. We’ll trust that most people want to be part of a compassionate space for listening, understanding, offering new information, and correcting assumptions.

Harassment or bullying in any form or shape have no place in our community. If something doesn’t feel right, please let Media Evolution staff or volunteers know. You can tell us at the information desk, DM us on our socials, and/or email us at [email protected]. Any participant behaving in violation of this agreement will be asked to stop their actions straight away. If a fair warning doesn’t work, it may lead to expulsion from the event, no refund and no regrets.

Covid-19. We’re aware that the coronavirus is still very much in our midst. Please take the personal health precautions you need to feel safe and healthy at our event: wash your hands frequently, get fresh air between sessions, use hand sanitiser, and mask up if you need. We trust and believe that any participant with even mild symptoms of illness will opt-out of participating. None of the events at The Conference require a mask.

Lastly, please remember to take care of yourself, take care of the folks around you, and celebrate the magic that happens when we gather together in good faith, with good intention, in person.

TICKETing - terms and conditions

The data that is collected through a ticket purchase to The Conference or registration to any event affiliated with and organized by The Conference will be used by the Organizer to plan and manage the event for which you registered, as well as email you relevant details about the event.

TERMS AND CONDITIONS

These terms and conditions apply to the purchase of all forms of tickets to The Conference, an event organized by Media Evolution Southern Sweden AB (organizer, we, our, us). By purchasing a ticket to The Conference you are agreeing to comply with and be bound by these terms and conditions, including the Code of Conduct. You should therefore read this document carefully.

Media Evolution Southern Sweden AB reserves the right to change these terms and conditions at any time. Any amended terms and conditions will be posted on this website.

REFUNDS AND TRANSFERABLE TICKETS

In accordance with the European Directive on Consumer Rights (Directive 2011 / 83/ EU) all purchases of tickets to The Conference or affiliated side events are non-refundable in their entirety after the 14 days cooling off period which would begin on the day the contract for distance selling was concluded.

Cancellations of your travel and/or hotel reservations are your own responsibility. Please notice that if you can't attend for any reason you are responsible to cancel your room and flights.

Since we do not refund any tickets after the 14 day cooling off period, we give you the opportunity to transfer your ticket to another person. For a transferred ticket to be valid, the change must be communicated to [email protected] no later than 14 days before the event.

Unused tickets have no monetary value and cannot be credited to future years or events.

In summary this means:

The Conference tickets are non-refundable after 14 days after the purchase date.

The Conference tickets are transferable up until 14 days before the event

EVENT CANCELLATION AND POSTPONEMENT POLICY

If the organizer cancels the event

As stated in the previous section, purchased tickets are non-refundable. However, in the unlikely event of the organizer’s cancellation of The Conference, the liability of Media Evolution Southern Sweden AB is limited to the share of paid registration fees that remains after credit card and payment processing fees have been incurred and deducted.

Cancelled event due to fortuitous events

Media Evolution Southern Sweden AB shall assume no liability whatsoever in the circumstances that an event is canceled, rescheduled or postponed due to a fortuitous event, Act of God, unforeseen occurrence or any other event that renders performance of an event impracticable, illegal or impossible. For purposes of this clause, a fortuitous event shall include, but not be limited to: war, fire, labour strike, extreme weather, pandemic or other emergency.

Media Evolution Southern Sweden AB is not responsible for any loss or damage as a result of a substitution, alteration, cancellation or postponement of The Conference.

CHANGES TO PROGRAM

Please note that while speakers and topics are confirmed at the time of publishing, circumstances beyond the control of the organizers may necessitate substitutions, alterations or cancellations of the speakers and/or topics. As such, Media Evolution Southern Sweden AB reserves the right to alter or modify the advertised speakers and/or topics if necessary without any liability to you whatsoever. Any substitutions or alterations will be updated on our web page as soon as possible.

If you have any questions, you can always get in touch with us at [email protected]